Data Policy

An internal organizational document establishing principles, standards, and rules for handling data assets throughout their lifecycle. Data policies provide guidance on data governance, security, quality, retention, privacy, and acceptable use. While privacy policies are external-facing documents informing individuals about data practices, data policies are internal documents guiding employees. A comprehensive data policy typically covers data classification schemes, roles and responsibilities, security requirements, access controls, data retention rules, incident response procedures, vendor management standards, and compliance requirements. Data policies should be approved by leadership, communicated to all relevant personnel, incorporated into training programs, enforced through technical and administrative controls, and reviewed regularly. Effective data policies balance security with operational needs, provide clear guidance for common scenarios, and establish accountability. Data policies form the foundation for consistent data handling across the organization.